The purchase order function becomes available once users have received a response to their Request for Quotation or Quick Quote. When a buyer sends an enquiry to a supplier, whether as a Request for Quotation (RFQ) or Quick Quote, shortly after the buyer will receive a reply from each of the companies they included.
Users will receive emails for each response provided to them. For each of these responses, users are able to review the quotation by clicking, “Take me to my response” (fig 1).
Users will then be navigated to a screen, where they will be faced with a further two options (fig 2).
If the user is happy with the quotation provided, they can raise the purchase order by clicking the Raise Purchase Order tab on the right of the screen.
Alternatively, if the user would like to review the quotations provided from alternate suppliers that they invited to quote in the enquiry, they can view these quotes at the bottom of the Response to RFQ page.
This tab can consist of up to ten suppliers, indicating whether they have responded to your request.
Once the user has clicked through to raise a purchase order, they will be directed to a screen to input their desired terms and conditions.
We recognise that some buyers may have an internal system to raise a purchase order, however, this resource is available to you if needed.